Information clause – IPA 2020 TA – Strengthening of the human resources of the centres for social work

Information clause 

for project participants, entities, and individuals involved in project activities (including workshops, awareness-raising campaigns, events, and photo statements)
under the project:
“IPA 2020 TA – Strengthening of the human resources of the centres for social work” (Contract No. NEAR/SJJ/2023/EA-RP/0172)
in accordance with Article 13 of the General Data Protection Regulation (GDPR) (EU) 2016/679 

Please be informed of the following: 

1. The Controller of your personal data is the European Commission and the Processor of your personal data is EPRD Biuro Polityki Gospodarczej i Rozwoju Regionalnego Sp. z o.o. with its registered office at 36A Szkolna Street, in Kielce (postal code: 25-604), tel: +48 41 345 32 71, e-mail address: iod@eprd.pl (hereinafter “EPRD”).  
2. Your personal data, including your image, may be processed for the purpose of implementing the project “IPA 2020 TA – Strengthening of the human resources of the centres for social work,” implemented by the consortium led by EPRD. This includes participation in project-related activities such as trainings, awareness campaigns, events, and documentation (e.g. photos or videos). 
3. Legal Basis for Processing: 
   • Article 6(1)(a) GDPR – Consent: Your personal data, including your image, may be processed based on your consent — particularly for the purposes of use and publication (e.g. on websites, social media, or in reports). 
   • Article 6(1)(f) GDPR – Legitimate Interest: In certain cases, data may also be processed based on the legitimate interests of the Controller, including internal reporting, visibility, documentation, and communication purposes. This may include publication on websites (e.g. the Controller’s site or www.eprd.pl) and project-related websites and social media. 
4. Your personal data will be stored for the period of max. 10 years, from the moment of its acquisition or its last update made by you, which is justified by suitability of this data to be used as part of business processes. After the expiration of the aforementioned period, your personal data will be permanently deleted from the IT systems, and the data in paper form will be destroyed. The data will also be deleted after the business reasons have ceased to exist and until the consent is withdrawn.  
5. EPRD, based on Art. 6, para. 1, letter f, will be processing your data as necessary for the purposes arising from rightfully justified interests pursued by the Controller (e.g. monitoring of IT systems, internal visual identification of employees, use of access control system).  
6. You have the right to access your data and to correct and/or remove it – unless it collides with other regulations – or to limit processing, as well as the right to object, demand discontinuation of processing and transferring of data, the right to withdraw consent at any time, and the right to lodge a complaint to the supervisory body of the President of the Office for Personal Data Protection (before 25 May 2018, the Inspector General for Personal Data Protection).  
7. EPRD secures all data in its possession against unauthorised access by third parties. In relation to computer files, EPRD uses methods of cryptographic protection or logging and access passwords. Access to documentation containing personal data is only available to authorised persons to the necessary extent. Documents in paper form are stored in places physically protected from access by unauthorised third parties.  
8. Your personal data may be processed by cooperating companies on the condition of concluding a data processing agreement between EPRD and a third party – e.g. advertising/ marketing agency, etc. These entities are obligated to ensure adequate safeguards  
9. The data provided by you will not undergo profiling.  
10. Contact and further information:
    For any inquiries regarding your personal data or to exercise your rights, please contact:
    E-mail: iod@eprd.pl